Importacular User Guide

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Import Payments to Pledges and Recurring Gifts

To watch a tutorial video that shows how these payments are linked to either pledges or recurring gifts using the recurring gift/pledge payment destination, click here.

This optional module is accessed via the gift area settings. An incoming gift can be set up to apply itself to a pledge or recurring gift (this must be added, or already exist, prior to applying a gift via import).  When using The Raiser’s Edge regular gift import you need to specify the import id of the pledge or recurring gift that you wish to link the payment to. This is not always possible so Importacular gives you other options.

You are able to decide whether to pay a pledge or recurring gift. You should then decide which mechanism you want to match. The choices are:

  • First found – Importacular recognises that at many organizations there is only one pledge or recurring gift on a constituent record so the payment should be applied to the first one found. That being said if more than one is found it will be applied to the first that has an active status.
  • Gift Attribute Description – When selecting this Importacular will attempt to match an incoming attribute description with the corresponding value on a constituent record. When selecting this option you also need to select an attribute category from the second dropdown (as is seen in the example above)
  • Reference – Importacular will attempt to match a value mapped to the reference field with a value on the pledge or recurring gift reference field.
  • Reference Number – As with Reference Importacular will attempt to match against the reference number field. Note that this field only appears for specific pay methods. The pay method of the incoming payment need not be the same.

Note that in each case other than the first the incoming value to match on must be mapped to the same field as the lookup field. It is not necessary to actually add the value to the record. This can be achieved by going into the field settings and unchecking the relevant box as shown below.

It is also possible to copy the values over from the original pledge or recurring gift on to the payment by checking the specific boxes.